Part 3 - Comprehensive Standards
  

3.2.2.2  The legal authority and operating control of the institution are clearly defined for the following areas within the institution's governance structure: (Governing board control)

Compliance
Partial Compliance
Non-Compliance

Narrative

In accordance with the stipulations of Louisiana RS 17:3351 [Page: 4] , and the document “Louisiana Public Postsecondary Education Governance Structure,” the Board or Regents (BOR) has ultimate legal responsibility for developing the funding formula for equitable distribution of funds to state institutions.  It reviews annual budget proposals for the operating and capital needs of each public institution prior to compilation of the Regents’ higher education budget recommendations.  Thus, the BOR, through the state universities’ management boards, ensures the fiscal stability of all state institutions of higher education.( Bylaws, Article I, 1.1 Creation and Functions).

As the University’s governing/management board, the Board of Supervisors receives and passes through to the University all State-appropriated funds and ensures that their expenditures accords with the Master Plan.

The University of Louisiana System Board of Supervisors (UL System) also approves student fees and the purchase of land and acquisition of buildings, subject to the approval of the Board of Regents.  The UL System legally is the ultimate employer of University personnel.  It fixes salaries, duties, and functions of personnel and oversees the financial operations of schools, Bylaws, Section 5, Other Duties, Powers and Functions.

The UL System Board of Supervisors executes these responsibilities primarily through two of its standing committees; the Finance Committee, which considers all matters related to institutions’ financial operations, and the Audit Committee.  By State law, a representative of the UL System Finance Committee also serves on the Board of Regents Finance Committee.  Overlapping membership on these committees helps ensure transparency in the oversight of institutional fiscal operations.  The minutes of two representative Board of Supervisors’ meetings are cited to demonstrate the breadth and depth of the activities undertaken by the Finance Committee.  Board of Regents, Finance Committee  and Board of Supervisors, Standing Committee

At the institutional level, it is the responsibility of the President to assume and retain “control at all times over the budget of the institution, including functions or review and recommendation concerning the budgets of all divisions of the campus and the preparation of a consolidated budget, as well as execution of the budget as approved by the Board.” (Part 2, Chapter 3, Section IV: Role, Contractual Arrangements, Benefits, Expenses, and Evaluations of Presidents).

Further information regarding the budgeting process is contained in Comprehensive Standard 3.10.

Supporting Documents

Document Description
Document IconBoR_List_of_Finance_CommitteesBoR List of Finance Committee Members
Document IconBylaws_for_Internal_Operation_and_Transaction_of BuisnessBylaws for the Internal Operation and the Transaction of Business for the BoR.
Document IconRS_17_3351Louisiana Statute, RS 17:3351
Document IconUL_System_Bylaws_Section_V_Duties_PowersUL System Bylaws Section V. Duties, Powers and Functions
Document IconUL_System_Chapter_III_Sec_IV_Presidents_RoleUL System Chapter III Sec IV, The President's Role
Document IconUL_System_List_of_Finance_CommitteeBoard of Supervisors 2014 Standing Committees