Part 3 - Comprehensive Standards
  

3.2.6  There is a clear and appropriate distinction, in writing and practice,
between the policy-making functions of the governing board and the responsibility of the administration and faculty to administer and implement policy. (Board/administration distinction)

Compliance
Partial Compliance
Non-Compliance

Narrative

As explained in Core Requirement 2.2, the state of Louisiana has two levels of higher education boards: the Louisiana Board of Regents (BOR) and the University of Louisiana System Board of Supervisors (ULS). The Board of Regents is authorized in the state Constitution as the policy making coordination board for all public higher education in Louisiana. The University of Louisiana System Board of Supervisors is one of four governing/management boards in the state (Louisiana State University System, Southern University System, University of Louisiana System, and Louisiana Community and Technical College System) that manage groups of colleges/universities. The University of New Orleans is one of the nine institutions managed by the University of Louisiana System.

The University of Louisiana Board of Supervisors is a governing/management board with duties and responsibilities to determine broad administrative and educational policies and procedures. Key functions of the governing board include the approval of institutional budgets, hiring and termination of employees, contracts for purchase or sale of land, and construction of buildings and facilities. The UL System Board of Supervisors also hires and evaluates the President of the university and authorizes the conferral of degrees.

The University of Louisiana System Bylaw, Section V, Duties, Powers and Functions provides more detail regarding the specific duties and powers of the Board of Supervisors:

1. sue and be sued, including the right to recover all debts owed to the Board or to any institution under its management, and to retain legal counsel;

2. actively seek and accept donations, bequests, or other forms of financial assistance for educational purposes from any public or private person or agency and to comply with rules and regulations governing grants from the federal government or any other person or agency not in contravention of the Constitution and laws of the State of Louisiana;

3. receive and expend or allocate for expenditure to the institutions under its jurisdiction all monies appropriated or otherwise made available for purposes of the Board and/or the institutions under its jurisdiction;

4. borrow money and issue notes, bonds, or certificates of indebtedness for the same and pledge fees, rents, and revenues to guarantee payment thereof, in accordance with law and with approval of the State Bond Commission;

5. determine the fees which shall be paid by students and maintain in the System office, as a public record available on request, a current schedule of such charges;

6. purchase land and purchase or construct buildings necessary for the use of its institutions in accordance with applicable laws;

7. purchase equipment and properly maintain and make improvements to facilities necessary for the use of its institutions in accordance with applicable laws;

8. lease land or other property belonging to it or to any of the institutions within its System in accordance with law;

9. sell or exchange land or other property not needed for institutional purposes in accordance with law;

10. employ or approve employment, fix or approve salaries, fix or approve the duties and functions of personnel for the System office and for its institutions, maintain in the System office, as a public record available on request, a current list of approved salaries;

11. accept and approve curricula and programs of study;

12. adopt, amend, or repeal rules and regulations necessary or proper for the business of the Board and for the governance of the institutions under its jurisdiction;

13. adopt, amend, or repeal rules and regulations for the governance and discipline of students;

14. affiliate with any institution giving any special course of instruction upon such terms as the Board deems appropriate, which terms may include the retention by such institution of the control of property, faculty, and staff;

15. award certificates, confer degrees and issue diplomas certifying the same, as well as adopt, amend, or repeal rules and regulations pertaining to the conferring of degrees; (Revised 2/24/95)

16. enter into contracts and agreements with other public agencies with respect to cooperative enterprises and undertakings relating to or associated with its institutions' purposes and programs;

perform such other functions as are necessary or incidental to the supervision and management of its institutions;

18. elect the heads of institutions as prescribed by law;

19. employ such technical and professional assistance as needed;

20. assign, designate, or determine the name of, or rename, any building under the jurisdiction of the Board;

21. assign, designate, or determine the name of, or rename, any institution or building under the jurisdiction of the Board, subject to statutory law;

22. adopt policies and rules authorizing institutions to develop and conduct courses of study for inmates and personnel at state correctional institutions;

23. encourage assistance to advance economic development in each institution’s community;

24. review and approve any action the Board deems necessary at the institutional level; and

25. perform other duties and actions as prescribed by law and/or deemed necessary for efficient operation of the System.

The role and authority of the President of the University of New Orleans is clearly defined within University of Louisiana System Rules as stated in Chapter III Faculty and Staff, Section IV Role, Contractual Arrangements, Benefits, Expenses, and Evaluations of Presidents:

  1. Administering the institution over which he/she is appointed and exercising complete executive authority therein, subject to the direction and control of the System President and the Board;
  2. Carrying out all duties expressly assigned by statute and those duties delegated by the Board and System President consistent with policies approved by the Board;
  3. Being responsible to the Board and the System President for the effective execution of all Board and System policies, resolutions, rules, and regulations adopted by the Board as well as plans, memoranda, and directives issued to the System President. The institution president’s discretionary powers shall be broad enough to enable him/her to meet his/her extensive responsibilities.

To further define policy, the University of Louisiana System Board of Supervisors periodically issues “Policy and Procedure Memoranda” to address focused issues. Examples of such issues include: access to student records, course articulation among institutions, and outside employment restrictions for university personnel. Policy and Procedure Memoranda are disseminated via the UL System website.

The committee structure of the University of Louisiana System Board of Supervisors also provides evidence of the policy making function of the managing board. Standing committees consist of no fewer than five voting members. Following are the standing committees currently in place:

  • Academic and Student Affairs
  • Athletic
  • Audit
  • Executive
  • Facilities Planning
  • Finance
  • Grievance
  • Legislation
  • Personnel
  • Special Committee on Access and Success

Reports of each committee are included in the minutes of Board meetings and are published on the UL System website.

As indicated in the UL System Board Rules, the University has authority and responsibility for the implementation of UL Board policies. One example of the clearly defined responsibilities of the Board and University is found in how faculty and administrators are hired. Although the search and selection process is conducted by the institution, the Board of Supervisors approves candidates recommended by the University. Another example is found in the development of degree programs. At the university level, faculty design programs of study and submit proposals for new and revised programs to the Office of Academic Affairs via the University Courses and Curriculum Committee. The university submits programs of study to the UL System Board of Supervisors for approval. A third example is found in assessment practices. While the UL System Board of Supervisors adopted a policy requiring assessment of all programs, the university was responsible for designing and implementing the system of assessment.

To support the implementation of Board policies, the University of New Orleans has developed institution policies, known as Administrative Policies (AP), to provide guidance and oversight to faculty and staff. These policies are organized according to the office responsible for implementation and disseminated on the University website.

The University of New Orleans also uses committees to support the work of faculty and staff in implementing Board policies. A description of the standing committees is found in the bylaws of the Faculty Council and the Faculty Senate.

Supporting Documents

Document Description
Document IconAdministrative_Policies_UNOUniversity of New Orleans Administrative Policies
Document IconFaculty_Council_BylawsUniversity of New Orleans faculty Council Bylaws
Document IconFaculty_Senate_BylawsUNO Faculty Senate Bylaws
Document IconUL System_website_minutesUL System minutes are housed by meeting date
Document IconUL_System_Bylaw_III_Sec_IV_Role_PresidentUniversity of Louisiana System bylaw Role, Contractual arrangments, Benefits, Expenses, Evaluating of Presidents
Document IconUL_System_Bylaw_Sec_V_Duties_Powers_FunctionsUniversity of Louisiana System bylaw describing duties, powers, and functions of the board
Document IconUL_System_Member_InstitutionsList of member institutions of the University of Louisiana System
Document IconUL_System_PPMUniversity of Louisiana System Policy and Procedure Memoranda
Document IconUL_System_Standing_CommitteesList of standing committees of University of Louisiana System