3.2.9 The institution publishes policies regarding appointment, employment, and evaluation of all personnel. (Personnel appointment)
The appointment, employment and evaluation of faculty and staff at the University of New Orleans (UNO) are governed by policies established by the University of Louisiana System Office, Louisiana Department of State Civil Service Rules and the University of New Orleans Administrative Policies (AP).
Personnel Appointments & Employment
There are two types of personnel appointments:
Unclassified Faculty/Staff Appointments – Unclassified faculty appointments include tenured faculty, tenure-track faculty, instructors, and adjuncts. Unclassified staff appointments are at-will employees who are typically degreed professionals who fulfill advisory/support roles. The policy guidance for both unclassified faculty and staff is documented in Bylaws and Rules of the University of Louisiana System.
Classified Staff Appointments – Classified staff appointments include all full-time employees who are not at-will employees. The selection and appointment processes for these employees are governed by the Louisiana Department of State Civil Service. The policy guidance for all classified employees is documented in Louisiana State Civil Service Rules.
The University has established detailed policies and procedures which govern the recruitment, selection, appointment process and employment of unclassified faculty employees. The faculty hiring process is governed by Administrative Policy AP-AA-21.2 Faculty Appointments. An example of an unclassified faculty offer letter and a sample appointment checklist for a Faculty Appointment are provided. Appointment procedures for Part-Time/Temporary instructors and adjuncts are also found in AP-AA-21.2, Faculty Appointments.
The policy that describes the process for hiring Unclassified Staff employees is Administrative Policy AP-BA-43-2, Unclassified Appointments. An example of an unclassified staff offer letter and an appointment checklist for an unclassified appointment are provided.
University of New Orleans Administrative Policies (AP) are developed by stakeholders in a process coordinated by the appropriate Vice-President and submitted to the University President for final approval. These policies are updated periodically and disseminated to all University employees via the University’s website. These policies and procedures assist in navigating the current appointment practices with the goal to:
Ensure we reach the appropriate market of applicants;
Ensure all applicants are afforded an equal employment opportunity;
Encourage internal stakeholder involvement within the selection process;
Hire the most qualified candidate.
In the hiring process, faculty and staff vacancies must be filled through an open, advertised search. All senior staff administrative searches are conducted by a search committee comprised of qualified faculty and/or staff having a working knowledge of the position being filled. This process is governed by Administrative Policy AP-BA-33.2, Guidelines for Search Committees for Major Administrative Positions. The advertisement is reviewed and approved by the UNO EEO Coordinator. Additional information/stipulations for hiring unclassified staff employees can be found in Administrative Policy AP–BA-43-2 Unclassified Appointments.
The selection, appointment, and employment processes of classified employees are governed by Chapters 22 & 23 of the Louisiana State Civil Service Rules. A sample offer letter and a sample appointment checklist for a classified appointment are provided. Classified employee positions have specific job requirements to determine classification and job title. Pay range and minimum qualification requirements are set forth by the Louisiana Department of Civil Service rules.
The discipline/dismissal of unclassified faculty/staff and classified staff is in accordance with UL System Bylaws, Chapter III, Section XV – Faculty and Staff and UNO Administrative Policy AP-BA-47.2, Employee Discipline.
To ensure employees meet performance expectations, supervisors conduct annual performance evaluations on each of their subordinates. Unclassified faculty and staff employees, including administrative staff employees, are evaluated for the period of January 1st through December 31st as governed by Administrative Policy AP-BA-45-2, Performance Appraisal Requirements for Classified, Unclassified and Academic Employees. Classified employees are evaluated for the period July 1st through June 30th using the Performance Evaluation System of the Louisiana State Civil Service as governed by Chapter 10 of the Louisiana Civil Service Rules.
Performance evaluations are used in the decision process regarding actions of transfer, promotion, demotion, retention, employee training and development, and salary increases.
Publication and Dissemination of Policies
University of Louisiana System By-Laws are published on the UL System website.
Civil Service Rules are published on the Louisiana Department of State Civil Service website.
University of New Orleans Administrative Policies are published on the UNO website.
Appointment and employment policies are also detailed in the UNO Employee Handbook for both faculty and staff.
An additional mode of disseminating policies and procedures related to appointment and employment of faculty and staff is found in the University of New Orleans’ New Hire Orientation conducted by the Offices of Human Resource Management and Academic Affairs. There are three types of New Employee Orientation Checklists/Orientation Acknowledgements that are unique to the respective employees:
• Unclassified Academic Employees (Faculty)
• Unclassified Fiscal Employees (Staff)
All new employees acknowledge the items covered in the New Hire Orientations by signing the New Employee Orientation Checklist/Orientation Acknowledgement form.
|Checklist_Class_Position||Example of Appointment Checklist for Classified Position|
|Checklist_Faculty_Appoint||Example of Appointment Checklist for Faculty Appointment|
|Checklist_Unclass_Personnel||Example of Appointment Checklist for Unclassified Personnel|
|Fac_Offer_Letter||Example of Faculty Offer Letter|
|La_Civil_Serv_Rules||Louisiana State Civil Service Rules|
|La_Civil_Service_Rules_10||Louisiana Civil Service Rules Chapter 10 Performance Evaluation System|
|La_Civil_Service_Rules_22||Louisiana State Civil Service Rules Chapter 22 Requirements for Filling Job Vacancies|
|La_Civil_Service_Rules_23||Louisiana State Civil Service Rules Chapter 23 Appointments|
|La_State_Civil_Service_Website||Louisiana State Civil Service Website|
|Offer_Letter_Class_Position||Example of Offer Letter for Classified Position|
|Orientation_Checklist_Academic||Example of Orientation/Acknowledgement Checklist for Faculty|
|Orientation_Checklist_Classified||Example of Orientation/Acknowledgement Checklist for classified Personnel|
|Orientation_Checklist_Unclassified||Example of Orientation/Acknowledgement Checklist for Unclassified Personnel|
|UL_System_Bylaws_ChapIII_SecXV||University of Louisiana System Bylaws Chapter III Section XV, Faculty and Staff|
|UL_System_Bylaws_Faculty_Staff||University of Louisiana System Bylaws and Rules Part Two, Chapter 3 Faculty and Staff|
|Unclass_Staff_Offer_Letter||Example of Unclassified Staff Offer Letter|
|UNO_AP_AA_21_2||University of New Orleans Administrative Policy - Faculty Appointments|
|UNO_AP_BA_33_2_Searches_Admin||University of New Orleans Administrative Policy Guidelines for Major Administrative Positions|
|UNO_AP_BA_43_2_Unclassified_Appointments||University of New Orleans Administrative Policy Unclassified Appointments|
|UNO_AP_BA_45_2||University of New Orleans Administrative Policy Performance Appraisal Requirements for Classified, Unclassified, and Academic Employees|
|UNO_AP_BA_47_2||University of New Orleans Administrative Policy Employee Discipline|
|UNO_AP_Website||University of New Orleans Administrative Policies Published on Website|
|UNO_Employee_Handbook||UNO Employee Handbook|