Part 3 - Comprehensive Standards
  

3.4.1  The institution demonstrates that each educational program for which academic credit is awarded is approved by the faculty and the administration. (Academic program approval)

Compliance
Partial Compliance
Non-Compliance

Narrative

All educational programs and courses at the University of New Orleans are approved by the faculty through the curriculum committee structure at the department, college, and University levels.  All course additions, deletions, and changes, as well as curriculum revisions require the approval of the college curriculum committee, as well as the approval of the department head and dean. The University Courses and Curricula Committee is charged with reviewing undergraduate courses and curricula changes while the Graduate Council is charged with reviewing graduate courses and curricula changes.  Both groups are comprised of representative faculty and include administrative staff.  Ultimately, the Provost and Vice President of Academic Affairs approves course and curriculum changes.

Courses and Curricula

Courses may be added, deleted, or modified as needed.  The process typically begins with individual faculty members identifying the need for new courses or programs, or for modifying existing courses or programs in their area, or the need for deletion of a course.  Procedures at the departmental and college levels vary among departments and colleges.  Course changes may be brought before the department head/program coordinator, the department curriculum committee, or other appropriate committees/subcommittees, or the full departmental faculty, depending on the department’s defined practice or on the significance of the proposed change.  Many departments and all colleges have curriculum committees that meet regularly to review and evaluate the curriculum and recommend changes. 

To add, delete, or modify an undergraduate course, faculty members complete the Add Drop Change Course Request Form.  Information provided for new courses includes the name of the unit and college, department prefix, course number, number of credit hours, CIP code, indication of what type of action is being requested (add, drop, change), the term in which the proposed change will become effective, the abbreviated title, and number of contact hours per week/per semester.  Importantly, any other courses and curricula impacted by the change must be listed, and units/departments affected by the change must indicate their support on the required documentation.  Of course, the course description, including any applicable prerequisites, is included.  If the action requested is a new course addition, a sample syllabus must be submitted for review.  All syllabi are vetted by the University Courses and Curricula Committee and/or Graduate Council using the University Syllabus Requirements document.

Following approval of an course by the department head, college committee chair and the dean, the proposal is submitted to the University Courses and Curricula Committee and/or Graduate Council, faculty committees whose purposes include acting on behalf of the Faculty Senate in advising the administration on courses and curricula matters through regular review of proposals.  The procedure for reviewing both undergraduate and graduate courses and curricula changes at the University level was codified by both committees, deans, and the Office of Academic Affairs in Fall 2013.  The procedure outlines how course and curriculum proposals are initiated, reviewed, and approved at the University level.  (All proposals should first be vetted at the department and college levels using procedures identified by each unit.)  The procedure has been disseminated to all faculty and is published on the University Courses and Curricula SharePoint site.  

The Form Guidelines and Definitions document was developed as a tool to guide faculty in the use of appropriate documentation for the courses and curricula proposal process.  The document describes all types of proposal forms as well as when and how to use each.  Forms include the following:

Add Course Prior to Approval Form

Add Drop Change Course Form 

Add Drop Change Curriculum Form

Fast Track Form

Streamlined Course Drop Form

Program of Study Requirements

Recommended Four Year Plan

The Form Guidelines and Definitions document highlights important information regarding prerequisites, repeat limits, and cross-listings.  It also includes a section regarding the Louisiana Board of Regents category definitions for curriculum, degree title, major, minor, option and concentration.  These definitions only apply to undergraduate educational programs.

Following processing by the Undergraduate Curriculum Committee and/or Graduate Council, any revision requests are communicated by the Office of Academic Affairs to the appropriate college.  Approved proposals are routed to the Office of Academic Affairs for approval by the Associate Provost who has been designated by the Provost to give final institutional approval to the request.  After that approval is granted, the request is processed by the Registrar’s Office which ensures that the Catalog and WebSTAR reflect the course addition, change, or deletion.  Final, signed hard copies of each proposal are filed in the Office of Academic Affairs.  Copies are disseminated to the Registrar’s office and the appropriate college offices.

Examples of approved course and curricula proposals are provided in Table 1.

Table 1.  Approved Course and Curricula Proposal Examples

Form Type College Description Committee Action
Add Course Prior to Approval Form Liberal Arts ANTH 4330: Gender and Power in Latin America Approved addition for one semester by the Office of Academic Affairs due to extenuating circumstances
Add Drop Change Course Form Liberal Arts URBN 2100: Globalization and Mobility Approval – Meeting minutes 11/20/14
Add Drop Change Curriculum Form Business Administration Business Administration, BS Approval – Meeting minutes 3/11/14
Fast Track Form Sciences Chemistry Courses  Approval – Meeting minutes 10/2/13
Streamlined Course Drop Form Liberal Arts MURP Courses Approval – Meeting minutes 2/27/14

 

New Programs

The process for adding a new educational program typically begins at the department or college level by identifying a need.  Procedures at the departmental and college levels vary among departments and colleges.  Curriculum additions may be brought before the department head/program coordinator, the department curriculum committee, or other appropriate committees/subcommittees, or the full departmental faculty, depending on the department’s defined practice or on the significance of the proposed change.  Many departments and all colleges have curriculum committees that meet regularly to review and evaluate the curriculum and recommend changes. 

The New Program Proposal Procedure outlines how new program proposals are initiated, reviewed, and approved.  New academic programs proposed by the University require approval by the University of Louisiana System, as indicated in Bylaw Chapter 1, Section IV: New Degree Program Requests.  In addition, new program proposals require approval by the Louisiana Board of Regents, as indicated in Academic Affairs Policies 2.04 and 2.05.  Essentially, a Letter of Intent form is completed at the college level and submitted via the Office of Academic Affairs to the University of Louisiana System.  Upon approval from the University of Louisiana System, it is forwarded to the Louisiana Board of Regents.  Once a Letter of Intent is fully approved, a Proposal form is completed at the college level and submitted via the Office of Academic Affairs to the University of Louisiana System.  Upon approval from the University of Louisiana System, it is forwarded to the Louisiana Board of Regents.

Once a Proposal is fully approved, the following documents are completed by the college and submitted to the University Courses and Curricula Committee or Graduate Council.

Add Curriculum Form

Student Learning Outcomes Template

Program of Study Requirements Template

Recommended Four Year Plan Template

Examples of completed program documentation are provided in Table 2.

Table 2.  Completed Program Documentation Examples

Form College Academic Program Academic Affairs Receipt University of Louisiana System Action Louisiana Board of Regents Action
Letter of Intent Business Administration Health Care Management, BS June 2013 Approval – Minutes August 2013 [Page: 4] Approval – Minutes February 2014 [Page: 2]
Proposal Business Administration Health Care Management, BS May 2014 Approval – Minutes June 2013 [Page: 146] Not yet available

 

Distance Learning

Faculty who intend to offer an existing academic course through a new modality (such as synchronous, asynchronous or hybrid) must have these course offerings approved by the department head and college dean.  Traditional educational programs moving to distance learning technologies must have approval of department head and college dean as well.  Departments anticipating such program changes are advised to contact the Office of Distance Education for training and support, as well as the Office of Academic Affairs for coordination of efforts.  The Office of Academic Affairs notifies the Admissions and Registrar offices regarding new programs and program modalities.  All affected units on campus are contacted prior to advertising new programs.

Existing courses and programs being offered in a new modality do not require University of Louisiana System approval.  According to Louisiana Board of Regents Academic Affairs Policy 2.12, if the degree program is currently approved by the Board of Regents and if 50% or more of required coursework of a degree program will be delivered through distance education technology, the institution must request approval to deliver the program from the Board of Regents and follow COC or COE policies and standards pertaining to distance education.

The university is approved to offer online courses and programs by SACSCOC.  However, a notification letter to SACSCOC (drafted by the SACSCOC Liaison and signed by the President) is submitted in advance of program implementation.

If a program is discontinued, it is the responsibility of the academic department to immediately inform the Admissions and Registrar offices so that the program can be deactivated as well as adjustments made to the university application and marketing materials.

Supporting Documents

Document Description
Document IconAdd_Course_Prior_to_Approval_FormAdd Course Prior to Approval Form
Document IconAdd_Drop_Change_Course_FormAdd Drop Change Course Proposal Form
Document IconAdd_Drop_Change_Curriculum_FormAdd Drop Change Curriculum Form
Document IconANTH_4330_Add_Course_Prior_to_Approval_FormRequest to Add Course Prior to Approval Through Normal Channels: Anthropology 4330
Document IconBusiness_Admin_BS_Curriculum ChangeCurriculum Change Proposal: Business Administration, BS
Document IconCHEM_Course_Fast_TrackFast Track Proposal: Chemistry Courses
Document IconFast_Track_FormFast Track Form
Document IconFour_Year_Plan_of_Study_TemplateRecommended Four Year Plan
Document IconGraduate_Council_PolicyGraduate Council Charge
Document IconLA_BOR_AA_Policy_212_Distance_Learning_ProgramsLouisiana Board of Regents Academic Affairs Policy 2.12: Delivery of Degree Programs Through Distance Learning Technology
Document IconLA_BOR_AAPolicy_204_LOILouisiana Board of Regents Academic Affairs Policy 2.04: Letters of Intent for Projected New Academic Programs
Document IconLA_BOR_AAPolicy_205_Program_ProposalLouisiana Board of Regents Academic Affairs Policy 2.05: Proposals for New Academic Programs
Document IconLA_BOR_Approval_LOI_BSHCM_20140217Louisiana Board of Regents Meeting Minutes: LOI Health Care Management, BS Approval
Document IconLA_BOR_LOI_FormLouisiana Board of Regents Letter of Intent Form
Document IconLA_BOR_Program_Proposal_FormLouisiana Board of Regents Program Proposal Form
Document IconLOI_BS_Health_Care_ManagementLetter of Intent: Health Care Management, BS
Document IconMURP_Stream_DropStreamlined Drop Proposal: MURP Courses
Document IconProposal_BSHCMProposal: Health Care Management, BS
Document IconStreamlined_Course_Drop_FormStreamlined Course Drop Form
Document IconStudent_Learning_Outcomes_TemplateStudent Learning Outcomes Template
Document IconUCCC_ChargeUniversity Courses and Curricula Committee Charge
Document IconUCCC_Form_GuidelinesUniversity Courses and Curricula Committee and Graduate Council Form Guidelines
Document IconUCCC_Minutes_20131002University Courses and Curricula Meeting Minutes: October 2, 2013
Document IconUCCC_Minutes_20131120University Courses and Curricula Meeting Minutes: November 20, 2013
Document IconUCCC_Minutes_20140227University Courses and Curricula Meeting Minutes: February 27, 2014
Document IconUCCC_Minutes_20140311University Courses and Curricula Meeting Minutes: March 11, 2014
Document IconUCCC_New_Program_Proposal_ProcedureUniversity Courses and Curricula Committee and Graduate Council New Program Proposal Procedure
Document IconUCCC_ProcedureUniversity Courses and Curricula Committee and Graduate Council Proposal Review Procedure
Document IconUG_Degree_Requirements_TemplateProgram of Study Requirements
Document IconUL_System_Approval_LOI_BSHCM_20130820University of Louisiana System Meeting Minutes: LOI Health Care Management, BS Approval
Document IconULS_Chpt_1_V_New_Program_RequestsUniversity of Louisiana System Bylaw Chapter 1, Section IV: New Degree Program Requests
Document IconULS_Meeting_Minutes_20140627University of Louisiana System Meeting Minutes: Proposal Health Care Management, BS Approval
Document IconUNO Course Syllabus Requirements_Summer Fall 2014University Course Syllabus Requirements Document
Document IconURBN_2100Add Course Proposal: URBN 2100