3.4.1 The institution demonstrates that each educational program for which academic credit is awarded is approved by the faculty and the administration. (Academic program approval)
All educational programs and courses at the University of New Orleans are approved by the faculty through the curriculum committee structure at the department, college, and University levels. All course additions, deletions, and changes, as well as curriculum revisions require the approval of the college curriculum committee, as well as the approval of the department head and dean. The University Courses and Curricula Committee is charged with reviewing undergraduate courses and curricula changes while the Graduate Council is charged with reviewing graduate courses and curricula changes. Both groups are comprised of representative faculty and include administrative staff. Ultimately, the Provost and Vice President of Academic Affairs approves course and curriculum changes.
Courses and Curricula
Courses may be added, deleted, or modified as needed. The process typically begins with individual faculty members identifying the need for new courses or programs, or for modifying existing courses or programs in their area, or the need for deletion of a course. Procedures at the departmental and college levels vary among departments and colleges. Course changes may be brought before the department head/program coordinator, the department curriculum committee, or other appropriate committees/subcommittees, or the full departmental faculty, depending on the department’s defined practice or on the significance of the proposed change. Many departments and all colleges have curriculum committees that meet regularly to review and evaluate the curriculum and recommend changes.
To add, delete, or modify an undergraduate course, faculty members complete the Add Drop Change Course Request Form. Information provided for new courses includes the name of the unit and college, department prefix, course number, number of credit hours, CIP code, indication of what type of action is being requested (add, drop, change), the term in which the proposed change will become effective, the abbreviated title, and number of contact hours per week/per semester. Importantly, any other courses and curricula impacted by the change must be listed, and units/departments affected by the change must indicate their support on the required documentation. Of course, the course description, including any applicable prerequisites, is included. If the action requested is a new course addition, a sample syllabus must be submitted for review. All syllabi are vetted by the University Courses and Curricula Committee and/or Graduate Council using the University Syllabus Requirements document.
Following approval of an course by the department head, college committee chair and the dean, the proposal is submitted to the University Courses and Curricula Committee and/or Graduate Council, faculty committees whose purposes include acting on behalf of the Faculty Senate in advising the administration on courses and curricula matters through regular review of proposals. The procedure for reviewing both undergraduate and graduate courses and curricula changes at the University level was codified by both committees, deans, and the Office of Academic Affairs in Fall 2013. The procedure outlines how course and curriculum proposals are initiated, reviewed, and approved at the University level. (All proposals should first be vetted at the department and college levels using procedures identified by each unit.) The procedure has been disseminated to all faculty and is published on the University Courses and Curricula SharePoint site.
The Form Guidelines and Definitions document was developed as a tool to guide faculty in the use of appropriate documentation for the courses and curricula proposal process. The document describes all types of proposal forms as well as when and how to use each. Forms include the following:
The Form Guidelines and Definitions document highlights important information regarding prerequisites, repeat limits, and cross-listings. It also includes a section regarding the Louisiana Board of Regents category definitions for curriculum, degree title, major, minor, option and concentration. These definitions only apply to undergraduate educational programs.
Following processing by the Undergraduate Curriculum Committee and/or Graduate Council, any revision requests are communicated by the Office of Academic Affairs to the appropriate college. Approved proposals are routed to the Office of Academic Affairs for approval by the Associate Provost who has been designated by the Provost to give final institutional approval to the request. After that approval is granted, the request is processed by the Registrar’s Office which ensures that the Catalog and WebSTAR reflect the course addition, change, or deletion. Final, signed hard copies of each proposal are filed in the Office of Academic Affairs. Copies are disseminated to the Registrar’s office and the appropriate college offices.
Examples of approved course and curricula proposals are provided in Table 1.
Table 1. Approved Course and Curricula Proposal Examples
|Form Type||College||Description||Committee Action|
|Add Course Prior to Approval Form||Liberal Arts||ANTH 4330: Gender and Power in Latin America||Approved addition for one semester by the Office of Academic Affairs due to extenuating circumstances|
|Add Drop Change Course Form||Liberal Arts||URBN 2100: Globalization and Mobility||Approval – Meeting minutes 11/20/14|
|Add Drop Change Curriculum Form||Business Administration||Business Administration, BS||Approval – Meeting minutes 3/11/14|
|Fast Track Form||Sciences||Chemistry Courses||Approval – Meeting minutes 10/2/13|
|Streamlined Course Drop Form||Liberal Arts||MURP Courses||Approval – Meeting minutes 2/27/14|
The process for adding a new educational program typically begins at the department or college level by identifying a need. Procedures at the departmental and college levels vary among departments and colleges. Curriculum additions may be brought before the department head/program coordinator, the department curriculum committee, or other appropriate committees/subcommittees, or the full departmental faculty, depending on the department’s defined practice or on the significance of the proposed change. Many departments and all colleges have curriculum committees that meet regularly to review and evaluate the curriculum and recommend changes.
The New Program Proposal Procedure outlines how new program proposals are initiated, reviewed, and approved. New academic programs proposed by the University require approval by the University of Louisiana System, as indicated in Bylaw Chapter 1, Section IV: New Degree Program Requests. In addition, new program proposals require approval by the Louisiana Board of Regents, as indicated in Academic Affairs Policies 2.04 and 2.05. Essentially, a Letter of Intent form is completed at the college level and submitted via the Office of Academic Affairs to the University of Louisiana System. Upon approval from the University of Louisiana System, it is forwarded to the Louisiana Board of Regents. Once a Letter of Intent is fully approved, a Proposal form is completed at the college level and submitted via the Office of Academic Affairs to the University of Louisiana System. Upon approval from the University of Louisiana System, it is forwarded to the Louisiana Board of Regents.
Once a Proposal is fully approved, the following documents are completed by the college and submitted to the University Courses and Curricula Committee or Graduate Council.
Examples of completed program documentation are provided in Table 2.
Table 2. Completed Program Documentation Examples
|Form||College||Academic Program||Academic Affairs Receipt||University of Louisiana System Action||Louisiana Board of Regents Action|
|Letter of Intent||Business Administration||Health Care Management, BS||June 2013||Approval – Minutes August 2013||Approval – Minutes February 2014|
|Proposal||Business Administration||Health Care Management, BS||May 2014||Approval – Minutes June 2013||Not yet available|
Faculty who intend to offer an existing academic course through a new modality (such as synchronous, asynchronous or hybrid) must have these course offerings approved by the department head and college dean. Traditional educational programs moving to distance learning technologies must have approval of department head and college dean as well. Departments anticipating such program changes are advised to contact the Office of Distance Education for training and support, as well as the Office of Academic Affairs for coordination of efforts. The Office of Academic Affairs notifies the Admissions and Registrar offices regarding new programs and program modalities. All affected units on campus are contacted prior to advertising new programs.
Existing courses and programs being offered in a new modality do not require University of Louisiana System approval. According to Louisiana Board of Regents Academic Affairs Policy 2.12, if the degree program is currently approved by the Board of Regents and if 50% or more of required coursework of a degree program will be delivered through distance education technology, the institution must request approval to deliver the program from the Board of Regents and follow COC or COE policies and standards pertaining to distance education.
The university is approved to offer online courses and programs by SACSCOC. However, a notification letter to SACSCOC (drafted by the SACSCOC Liaison and signed by the President) is submitted in advance of program implementation.
If a program is discontinued, it is the responsibility of the academic department to immediately inform the Admissions and Registrar offices so that the program can be deactivated as well as adjustments made to the university application and marketing materials.
|Add_Course_Prior_to_Approval_Form||Add Course Prior to Approval Form|
|Add_Drop_Change_Course_Form||Add Drop Change Course Proposal Form|
|Add_Drop_Change_Curriculum_Form||Add Drop Change Curriculum Form|
|ANTH_4330_Add_Course_Prior_to_Approval_Form||Request to Add Course Prior to Approval Through Normal Channels: Anthropology 4330|
|Business_Admin_BS_Curriculum Change||Curriculum Change Proposal: Business Administration, BS|
|CHEM_Course_Fast_Track||Fast Track Proposal: Chemistry Courses|
|Fast_Track_Form||Fast Track Form|
|Four_Year_Plan_of_Study_Template||Recommended Four Year Plan|
|Graduate_Council_Policy||Graduate Council Charge|
|LA_BOR_AA_Policy_212_Distance_Learning_Programs||Louisiana Board of Regents Academic Affairs Policy 2.12: Delivery of Degree Programs Through Distance Learning Technology|
|LA_BOR_AAPolicy_204_LOI||Louisiana Board of Regents Academic Affairs Policy 2.04: Letters of Intent for Projected New Academic Programs|
|LA_BOR_AAPolicy_205_Program_Proposal||Louisiana Board of Regents Academic Affairs Policy 2.05: Proposals for New Academic Programs|
|LA_BOR_Approval_LOI_BSHCM_20140217||Louisiana Board of Regents Meeting Minutes: LOI Health Care Management, BS Approval|
|LA_BOR_LOI_Form||Louisiana Board of Regents Letter of Intent Form|
|LA_BOR_Program_Proposal_Form||Louisiana Board of Regents Program Proposal Form|
|LOI_BS_Health_Care_Management||Letter of Intent: Health Care Management, BS|
|MURP_Stream_Drop||Streamlined Drop Proposal: MURP Courses|
|Proposal_BSHCM||Proposal: Health Care Management, BS|
|Streamlined_Course_Drop_Form||Streamlined Course Drop Form|
|Student_Learning_Outcomes_Template||Student Learning Outcomes Template|
|UCCC_Charge||University Courses and Curricula Committee Charge|
|UCCC_Form_Guidelines||University Courses and Curricula Committee and Graduate Council Form Guidelines|
|UCCC_Minutes_20131002||University Courses and Curricula Meeting Minutes: October 2, 2013|
|UCCC_Minutes_20131120||University Courses and Curricula Meeting Minutes: November 20, 2013|
|UCCC_Minutes_20140227||University Courses and Curricula Meeting Minutes: February 27, 2014|
|UCCC_Minutes_20140311||University Courses and Curricula Meeting Minutes: March 11, 2014|
|UCCC_New_Program_Proposal_Procedure||University Courses and Curricula Committee and Graduate Council New Program Proposal Procedure|
|UCCC_Procedure||University Courses and Curricula Committee and Graduate Council Proposal Review Procedure|
|UG_Degree_Requirements_Template||Program of Study Requirements|
|UL_System_Approval_LOI_BSHCM_20130820||University of Louisiana System Meeting Minutes: LOI Health Care Management, BS Approval|
|ULS_Chpt_1_V_New_Program_Requests||University of Louisiana System Bylaw Chapter 1, Section IV: New Degree Program Requests|
|ULS_Meeting_Minutes_20140627||University of Louisiana System Meeting Minutes: Proposal Health Care Management, BS Approval|
|UNO Course Syllabus Requirements_Summer Fall 2014||University Course Syllabus Requirements Document|
|URBN_2100||Add Course Proposal: URBN 2100|