Part 3 - Federal Requirements
  

4.8.2  

An institution that offers distance or correspondence education has a written procedure for protecting the privacy of students enrolled in distance or correspondence education courses or programs.

Compliance
Partial Compliance
Non-Compliance

Narrative

The University of New Orleans is committed to ensuring the privacy and personal information of all students, including those enrolled in distance learning courses and distance learning programs.  The university makes no distinction between the privacy rights of students registered in distance learning courses or programs and the privacy rights of any other student.

Students enrolled in distance learning courses or programs follow the guidelines and procedures set forth by The University of New Orleans and supported in the university’s Acceptable Use Policy for Information Technology.  Faculty and staff policy on student privacy is directed by the university’s Data Classification and Data Security Policy and complies with The Family Education Rights and Privacy Act of 1974. FERPA policy is disseminated and discussed in detail in the UNO Student Handbook [Page: 32] , in University Policy Publications, and on the UNO Office of the Registrar’s website.

FERPA specifies that:

(a) Parents or eligible students have the right to inspect and review the student's education records maintained by the school;

(b) Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading;

(c) schools must have written permission from the parent or eligible student in order to release any information from a student's education record;

(d) FERPA allows schools to disclose those records, without consent, in certain circumstances, to authorized representatives of some state and/or federal agencies, particularly those providing financial aid benefits programs;

(e) other educational institutions may receive both directory and non-directory information on a need-to-know basis;

(f) Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance;

(g) schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them;

(h) schools must notify parents and eligible students annually of their rights under FERPA.  

FERPA Final Regulations FERPA Final Regulations and the United States Department of Education FERPA guidelines.

The Office of the Registrar is responsible for ensuring the provisions of FERPA policy are enforced and serves as the point of contact for all FERPA related issues.  To ensure that the Office of Instructional Technology support staff understand and carry out the commitments to confidentiality, integrity, and security of student academic records, support staff are required to annually review all federal guidelines and campus security policies and to sign upon employment the University of New Orleans Information Confidentiality Agreement.  Please see the University's policy on FERPA.

 

 

Supporting Documents

Document Description
Document IconAP_AA_17.2_Data_Classification_and_Data_SecurityUNO Administrative Policy Academic Affairs 17.2: Data Classification and Data Security
Document IconUNO_Acceptable_Use_Policy_for_Information_TechnologyUNO Acceptable Use Policy for Information Technology
Document IconUNO_AP_AA_12_2_FERPA_ComplianceUniversity of New Orleans Administrative Policy AP-AA 12.2 FERPA Compliance
Document IconUNO_Confidentiality_AgreementThe University of New Orleans Information Confidentiality Agreement
Document IconUNO_Student_Handbook_1FERPA Described in University of New Orleans Student Handbook
Document IconUNO_Website_FERPAUNO Policy Publications Website: The Family Educational Rights and Privacy Act of 1974
Document IconUNO_Website_FERPA_RightsUNO Registrar’s Office Website: Federal Education Rights and Privacy Acts
Document IconUS_Dept_Ed_FERPA_GuidelinesUnited States Department of Education FERPA Guidlines
Document IconUS_Dept_Ed_FERPA_WebsiteFederal Education Rights and Privacy Acts: Final Rule